Registration and Payment / Terms and Conditions

REGISTRATION AND PAYMENT: It is important to register well in advance of the trip for 2 reasons. Due to the limited number of trips it is possible they could sell out far in advance of the trip date. Or if undersubscribed at one month prior to a trip date the trip may have to be cancelled because the cost of the charter cannot be covered. Reservations are accepted on a FIRST-PAIDFIRST-RESERVED basis only. Your payment in full by check guarantees your reservation. Spaces will not be held without payment in full. The website SCHEDULE is always kept up-to-date so you can check on the status of remaining open spaces on any trip.

To reserve and confirm your space on the trip please read the Terms and Conditions and fill out and sign the Registration form and Participant Survey and mail them both along with a check for the full amount of each trip to: Texas Pelagics / Garett Hodne, 30 Dakota Ridge Place, The Woodlands, TX 77381. Make checks payable to “Texas Pelagics / Garett Hodne”. For multiple trips please send one check for each trip and write trip date on the check.  If each participant is not going on all the same trips use separate forms.

WAITING LIST: If a trip is already full when we receive your payment you will be added to the waiting list. To be kept on or added to a waiting list for any trip that is already full we will need to have your full payment and completed and signed forms in hand. There is usually a fair percentage of turn over in the trip participant list in the months prior to the trip, so your odds of getting on a trip are decent up until the final weeks before the trip date.

CANCELLATIONS: Cancellations will be accepted and refunded minus a $25.00 cancellation fee up to one month prior to the trip date. With less than one month before the trip date refunds will be issued only if the trip is full when we sail. With less than two weeks prior to the trip date no refunds will be issued. You are free to give your paid spot to someone else as long as they aren’t already signed up for the same trip. Or you can donate your spot to a student birder in need of pelagic birds.

WEATHER: Infrequently during the summer the weather prevents a trip from going. Fall weather is much more problematic. We carefully monitor the weather forecasts beginning the Monday before a trip date and we will send out an email notifying all participants of the forecast. However, no calls on GO vs No GO are made any sooner than 24 hours before sailing. We will email all participants late in the morning of the day before the trip to inform everyone that trip is called as GO or NO GO. Even if it is called as a “GO” the day before, the final judgment on the weather is made at the dock the morning before we sail, as it is always possible the forecasts and conditions have changed overnight. Please keep this in mind when making travel plans and hotel reservations. Our experience has been that with seas any greater the 5 ft for the Gulf it is not possible to have a viable pelagic trip as it would prevent us from reaching the deep waters greater than 50 miles offshore. With this forecast or conditions the trip would be cancelled. If the trip is weathered out you will receive a full refund of the fare. We cannot be held responsible for other incidental costs you may incur should a trip be cancelled due to the weather.

WAIVER OF LIABILITY: Texas Pelagics and its leaders act only as an agent for the boat operator of these trips and cannot be held responsible for any injuries, accidents, lost, stolen or damaged articles, seasickness, or any other misfortunes resulting from participation on these trips. Each participant acknowledges and accepts that offshore Pelagic Birding carries inherent risks and dangers and agrees to hold Texas Pelagics and it’s leaders harmless from any liability.

PREPARING FOR A TEXAS PELAGIC: Please thoroughly read and follow the advice and directions in  “Preparing for a Texas Pelagic.” This page should answer all of your questions about What to Bring, What to Wear, Where to Stay, etc and will help you have a better time when you’re prepared for a long day at sea. It is also available as a PDF download. Please arrive at the dock no later than 30 minutes prior to departure time. We are not responsible if you miss the boat.

MISCELLANEOUS ITEMS: Due to unstable footing and balance and other hazards these trips are not recommended for people with certain physical limitations, certain health problems, expectant mothers or children under 12 and they should not sign up. Please inquire if you have any questions.           

No Pets are permitted aboard the ship. No smoking on-board!

REGISTRATION FORM

Download a PDF of this Registration form.  Follow instructions on form.

Complete and Sign this form and along with a check for the full amount of each trip and mail them all to:

  • Texas Pelagics / Garett Hodne, 30 Dakota Ridge Place, The Woodlands, TX 77381.
  • Make checks payable to “Garett Hodne”

Please email us when you mail your registration. When we receive your payment you will receive an email confirmation. If you don’t receive an email confirmation after about a week or so please email us again to check on the status of your registration.

Please fill out (print) and send this form with the signed “Terms and Conditions” form and you payment in full.

PARTICIPANT #1                                                                       PARTICIPANT #2

NAME: ___________________________________________        NAME: ___________________________________________

ADDRESS: ________________________________________       ADDRESS: _______________________________________

                  ________________________________________                            _______________________________________

CITY, STATE, ZIP:  _________________________________        CITY, STATE, ZIP: _________________________________

EMAIL: ___________________________________________       EMAIL: ___________________________________________

MOBILE # ________________________________________        MOBILE # ________________________________________

EMERGENCY CONTACT INFORMATION BELOW:                      EMERGENCY CONTACT INFORMATION BELOW:

NAME:___________________________________________        NAME:____________________________________________

RELATIONSHIP:___________________________________        RELATIONSHIP:____________________________________

PHONE #_________________________________________        PHONE #__________________________________________


1.  TRIP DATE: ___________________________________         AMOUNT PAID: $_____________________

2.  TRIP DATE: ___________________________________         AMOUNT PAID: $_____________________

3.  TRIP DATE: ___________________________________         AMOUNT PAID: $_____________________

4.  TRIP DATE: ___________________________________         AMOUNT PAID: $_____________________

5.  TRIP DATE: ___________________________________         AMOUNT PAID: $_____________________

6.  TRIP DATE: ___________________________________         AMOUNT PAID: $_____________________

7.  TRIP DATE: ___________________________________         AMOUNT PAID: $_____________________

Please write a separate check for each trip and put trip date in comments


I (we) have read and understand all the terms regarding payments, cancellation policy, weather and waiver of Liability stated in the Terms and Conditions, and agree to all these terms and conditions as stated herein. I have also read and understand all the information in the “Preparing for a Texas Pelagic” document.

#1 SIGNED: ____________________________________        #2 SIGNED: _________________________________

DATE: _______________________________________             DATE: _____________________________________


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